E-Safety Policy


Little Acorns Pre-school

E. Safety Policy

(Including mobile phones, cameras and online Learning Journals)


Policy statement

Little Acorns Pre-school recognises that modern day technology plays a useful and important role in our day-to-day work with children and families.  Whilst the use of information communication technology (ICT) including videos, mobile phones, computers and digital cameras offers many positives benefits, there are some risks associated too.  Little Acorns Pre-school will take steps to ensure that there are effective procedures in place to protect children, young people, and vulnerable adults from the unacceptable use of ICT or exposure to inappropriate materials.


Links to Early Years Foundation Stage Safeguarding and Welfare Requirements

Child protection

Safety and suitability of premises, environment and equipment

Information and records








Our designated person responsible for co-ordinating action taken to protect children is: Anna Woodcock



Information Communication Technology (ICT) equipment


  • Where possible only ICT equipment belonging to the setting is used by staff and children (exceptions to this are when staff use their own memory sticks or the Little Acorns Dropbox Account on their home computers for report writing and planning). Under no circumstances should staff upload photos of children onto their personal ICT equipment.
  •  Any confidential information stored on Dropbox is password protected.
  • The designated person is responsible for ensuring all ICT equipment is safe and fit for purpose.
  • All computers have virus protection installed.
  • The designated person ensures that safety settings are set to ensure that inappropriate material cannot be accessed.


Internet access

  • Children do not normally have access to the internet and never have unsupervised access.
  • The designated person has overall responsibility for ensuring that children and young people are safeguarded and risk assessments in relation to online safety are completed.
  • Children are taught the following stay safe principles in an age appropriate way prior to using the internet;

-          only go on line with a grown up

-          be kind on line

-          keep information about me safely

-          only press buttons on the internet to things I understand

-          tell a grown up if something makes me unhappy on the internet

  • Designated persons will also seek to build children’s resilience in relation to issues they may face in the online world, and will address issues such as staying safe, having appropriate friendships, asking for help if unsure, not keeping secrets as part of social and emotional development in age appropriate ways.
  • If a second hand computer is purchased or donated to the setting, the designated person will ensure that no inappropriate material is stored on it before children use it.
  • All computers for use by children are located in an area clearly visible to staff.
  • Children are not allowed to access social networking sites.
  • Staff report any suspicious or offensive material, including material which may incite racism, bullying or discrimination to the Internet Watch Foundation at www.iwf.org.uk.
  • Suspicions that an adult is attempting to make inappropriate contact with a child on-line is reported to the National Crime Agency’s Child Exploitation and Online Protection Centre at www.ceop.police.uk.
  • The designated person ensures staff have access to age-appropriate resources to enable them to assist children to use the internet safely.
  • If staff become aware that a child is the victim of cyber-bullying, they discuss this with their parents and refer them to sources of help, such as the NSPCC on 0808 800 5000 or www.nspcc.org.uk, or Childline on 0800 1111 or www.childline.org.uk.



  • Children are not permitted to use email in the setting. Parents and staff are not normally permitted to use setting equipment to access personal emails.
  • Staff do not access personal or work email whilst supervising children.
  • Staff send personal information by encrypted email and share information securely at all times.


Little Acorns website

  • The contact details on the website should be the pre-school address, and pre-school telephone numbers.  Staff or families personal information will not be published
  • The supervisor or nominee will take overall editorial responsibility and ensure that content is accurate and appropriate


Publishing children's images and work

  • When a child starts at Little Acorns, parents/carers will be asked to give permission for their child's photos to be used in a variety of ways.  This consent will be considered valid for the entire period that the child attends the pre-school unless there is a change in the child’s circumstances where consent could be an issue
  • Parents/carers may withdraw permission in writing at any time
  • Children's full names will not be used anywhere on the website
  • Permission from parents or carers will be obtained before photographs of children are published
  • Little Acorns Pre-school will request that any photos/images taken by parents during events such as Harvest Festival, The Nativity and Sports Day, will be for their personal use only and not published on any social networking site (other than the Little Acorns Pre-school Facebook closed group).



Social media

  • Staff are advised to manage their personal security settings to ensure that their information is only available to people they choose to share information with.
  • Staff should not accept service users, children and parents as friends due to it being a breach of expected professional conduct.
  • In the event that staff name the organisation or workplace in any social media eg Facebook, they do so in a way that is not detrimental to the organisation or its service users.
  • Staff observe confidentiality and refrain from discussing any issues relating to work
  • Staff should not share information they would not want children, parents or colleagues to view.
  • Staff should report any concerns or breaches to the designated person in their setting.
  • Staff avoid personal communication, including on social networking sites, with the children and parents with whom they act in a professional capacity.
  • All posts will be vetted by the Administration Team before being posted. This will ensure that all postings are suitable and only photos of children, whose parents are members of the group, are displayed.
  • The Administration Team will ensure that any images of Looked After and Adopted Children are not posted on the closed Facebook Page.

Little Acorns Preschool Facebook Closed Group

Little Acorns Pre-school staff are not permitted to become personal Facebook friends with any of the settings parents unless they were already friends with them on Facebook before they joined the setting.  However, staff are permitted to join the Little Acorns Pre-school Facebook Closed Group.

The Little Acorns Preschool Facebook group is for the use of current staff and parents whose children currently attend the setting.


Mobile phones – children

  • Children do not bring mobile phones or other ICT devices with them to the setting. If a child is found to have a mobile phone or ICT device with them, this is removed and stored in the office until the parent collects them at the end of the session.



Mobile phones – staff and visitors

  • Little Acorns Pre-school has a landline telephone (01702 470310), and a mobile phone ((07587) 157595).  There is also a separate mobile phone for Forest School. 
  • Personal mobile phones are not used by our staff on the premises during working hours. They will be stored in office away from the children. In an emergency, personal mobile phones may be used in the office, but only with permission from the Supervisor.
  • Our staff and volunteers ensure that the setting telephone number is known to family and other people who may need to contact them in an emergency.
  • If our members of staff or volunteers take their mobile phones on outings, for use in case of an emergency, they must not make or receive personal calls, or take photographs of children.
  • Parents and visitors are requested not to use their mobile phones whilst on the premises. If visitors need to make or receive a call on their personal phones, they will be asked to go outside the front of the building to do so.
  • Any visitor/Professional who enters the setting, who will have the ability to roam freely e.g. College Assessors, SEND professionals and Ofsted will be asked individually not to access their mobile phones whilst in the setting.
  • These rules also apply to the use of work-issued mobiles, and when visiting or supporting staff in other settings.
  • Parents dropping and collecting their children from Forest School are reminded that they may only take photo’s/video footage of their own children.


Cameras and videos

  • Our staff and volunteers must not bring their personal cameras or video recording equipment into the setting.
  • Photographs and recordings of children are only taken for valid reasons i.e. to record their learning and development, or for displays within the setting, with written permission received by parents (see the Registration form). Such use is monitored by the Supervisor.
  • Where parents request permission to photograph or record their own children at special events, general permission is gained from all parents for their children to be included. Parents are advised that they do not have a right to photograph anyone else’s child or to upload photos of anyone else’s children.
  • If photographs of children are used for publicity purposes, parental consent must be given and safeguarding risks minimised.
  • Online Learning Journals
  • At Little Acorns Pre-school, we provide all children attending an ‘online learning journal’ through the platform of ‘Tapestry’. This platform records observations, photos and videos and provides an opportunity for parents to comment and add their own observations to their own child’s journal.  This helps to provide a strong partnership between the setting and home as the children develop from when they first attend the pre-school through to when they leave to attend Primary School (or for any other reasons if they leave before this time). 

We use the secure online system Tapestry which allows staff and parents to access the information via a personal password protected login. Parents logging into the system are only able to see their child(ren)’s learning journal. Parent access allows them to comment (or ‘reply’) to observations that staff have inputted as well as adding their own observations and photos/videos – any observations the parents add must be approved and added into the journal by the staff to ensure appropriate content. Before parents are linked to their child(ren)’s learning journal they are asked to give permission for their child’s photo to appear in other children’s learning journals. Before accessing the system, parents must sign to agree not to download and share any information on any other online platforms or social networking sites (such as Facebook).

Observations are regularly monitored by the managing staff to ensure they are providing relevant and informative information. 

  • Staff log out of the Tapestry app or program when they are finished to maintain confidentiality.
  • Staff do not share log in or password details with any person not employed by Little Acorns Pre-School
  • Staff do not share any information or photographs relating to children with any person not employed by Little Acorns Pre-School.
  • Staff take all responsible steps to ensure the safe keeping of any portable device e.g. iPad/Kindle that they are using and report any missing devices.
  • If accessing Tapestry with a private computer, not on pre-school premises, staff must maintain confidentiality and professionalism.
  • All entries on Tapestry must be appropriate.
  • All entries on Tapestry remain the property of Little Acorns Pre-School.


Use and/or distribution of inappropriate images

  • Staff are aware that it is an offence to distribute indecent images. In the event of a concern that a colleague or other person is behaving inappropriately, the Safeguarding Children and Child Protection policy, in relation to allegations against staff and/or responding to suspicions of abuse, is followed
  • Staff are aware that grooming children and young people on line is an offence in its own right and concerns about a colleague’s or others’ behaviour are reported (as above).


Complaints of Internet misuse will be dealt with by the supervisor or deputy supervisor if appropriate.


Complaints of a child protection nature must be dealt with in accordance with our Safeguarding Children and Child Protection Policy.


In addition the following policies and documentation in relation to e-safety are in place:


Safeguarding children and child protection policy

Confidentiality policy

Employee handbook

Staff code of conduct


Further guidance

  • NSPCC and CEOP Keeping Children Safe Online training: www.nspcc.org.uk/what-you-can-do/get-expert-training/keeping-children-safe-online-course/